The same ticket, in the system they use today.
Same well, same owner, same change in the mail. This time the system already knows the well, the exemption, and the month's price, and it handles the letters, the checks, and the state taxes. Try it, and compare the tally.
1. Enter the ticket
You're the bookkeeper, and this ticket just came in from the field. The month's other tickets are already entered. Pick the well and type in what's on the ticket.
- Lease / well
- Hadley #2
- Date
- 3/14
- Gross bbl
- 180.00
- Oil %
- 97
Gauger: R. T.
- Owner
- Dale Whitfield
- First purchaser
- Red Mesa Crude
- Tax exemption
- Type B, expired February 28
Exemption expired before this ticket. State tax applies. Owner flagged for a renewal reminder.
No oil price recorded for March yet.
- Net barrels
- –
- Value
- –
- State tax (sample 4%)
- –
- Net to owner
- –
2. Send the owner letters
Every ticket for the month is on the pending list. One click writes the letters, grouped by owner and first purchaser.
| Ticket | Well | Owner | Value |
|---|---|---|---|
| 4415 | Hadley No. 1 | Dale Whitfield | $9,031.68 |
| 4417 | Hadley No. 2 | Dale Whitfield | $13,688.64 |
| 4418 | Miller No. 3 | Ruth Ann Keller | $16,134.72 |
- Dale Whitfield: one letter covering Hadley No. 1 and Hadley No. 2 (2 tickets)
- Ruth Ann Keller: one letter for Miller No. 3 (1 ticket)
3. The letters come back
Confirmed, with one change: starting March 1, our first purchaser is Prairie Crude Marketing, not Red Mesa Crude.
— D. Whitfield
- Ruth Ann Keller: confirmed as written.
- Dale Whitfield: change of first purchaser.
4. Print the checks
Every check for the month, ready to print. Print them all or pick a few.
| Pay to | Tickets | Amount | |
|---|---|---|---|
| Dale Whitfield | 4415, 4417 | $22,172.77 | |
| Ruth Ann Keller | 4418 | $15,489.33 |
Each check stub carries the state's required reporting, filled in from the tickets.
5. Close out the month's state taxes
The tax ledger filled in as each ticket was entered. At month's end, the report and the tax check come from the same numbers.
| Ticket | Well | Tax |
|---|---|---|
| 4415 | Hadley No. 1 (exempt, Type A) | $0.00 |
| 4417 | Hadley No. 2 | $547.55 |
| 4418 | Miller No. 3 | $645.39 |
| Total due | $1,192.94 | |
That was the whole month.
Three tickets, two owners, one change in the mail, the checks, and the state taxes. In the Before demo, the same steps covered one ticket. The mail still takes as long as it takes, but nothing else waits on someone's memory.
- 1place checked: the system
- 0things typed
- 0problems caught for you
- 0days waiting on the mail
Is someone in your business keeping it all in their head?
Tell us how the work gets done today, in your own words. A 20-minute call is enough to talk through whether software like this would help.